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Totality 4 (up to 1000 active
claims): $859.00
Totality 10K+ (up to 10,000
active claims) per database file: $2599.00
Totality 2500 (up to 2500
active claims): $1599.00
Totality 4 network additional
user: $340.00
Totality is the Right
Choice for small and mid-sized debt collection practices
Totality quickly and easily adapts to your business. Law firms, collection
agencies, and businesses — medical and dental practices, real property
management, and more — use Totality debt collection software to manage their
collection activities.
Totality is the most
affordable, easiest to learn, and easiest to use debt collection software.
You can master Totality in minutes. The intuitive layout makes it easy for
new employees to master.
If you handle collections,
then you need Totality — the easy to use debt collection software for law
firms and collection agencies.
Automatically Calculates
Interest and Tracks Account Balances
While Totality enables you to enter and keep track of a wide variety of
information about collection accounts, perhaps its most useful feature is
the ability to automatically calculate outstanding balances on collection
accounts. Totality calculates the accrued interest on each account, the
outstanding balance after each payment or cost, and how each payment is to
be allocated between principal, interest and costs. If an account is handled
on a contingency fee basis, then once the contingency fee percentage is
entered for a particular client, each payment is also allocated between the
client's share and the attorney's contingency fee.
Totality ensures that every
account if handled properly the first time:
Allocation Methods - Payments for a claim may be allocated in one of six
different combinations of costs, interest and principal or on a contingency
basis. Whichever method you select, calculations are always accurate.
Interest - Select a default interest rate or assign interest in accordance
with a particular contract or agreement. Make interest rate changes to an
individual claim or globally to a group of claims.
Payment Calculator - Enter terms of payment agreements and calculate payment
amount or number of payments, last payment and payment dates.
Totality delivers financial calculations that you can rely on. Eliminate
those complicated spreadsheets and ledgers; let Totality manage every
transaction securely and accurately. Totality debt collection software has
the flexibility to handle virtually every type of fee arrangement, quickly
and easily.
Payment Promises at a Glance
Imagine a single screen where
you can quickly review a listing of overdue, current, and future payments
for your payment agreements and promissory notes. Eliminate those
'sticky-note' reminders, now you'll be organized and on top of every claim.
Make a call, send a follow-up and keep a record of every payment and
promise.
Your clients will appreciate
your professional claim handling. You'll have a new sense of confidence
knowing every detail has been recorded and handled properly. And, you will
feel comfortable taking on more business knowing you have the proper system
to handle more accounts.
Quickly Organizes Every
Contact for Easy Access
Totality's Contact Management
gives you powerful relational access to every person, company, and claim.
Debtors, creditors, clients, and other contacts are stored logically. Enter
contact information once and link it to as many claims as necessary. Save
hours of time entering the same information over and over again.
Once your contact information
is entered in Totality, use it to quickly find every claim involving the
contact, schedule calls, create ticklers, and send letters.
Flexible to meet your specific
needs and location
Totality gives you the power to track exactly the information you require.
Set up is easy, requiring only a few clicks. Choose your Business Type (Law
Firm, Collection Agency, or Other) and Totality instantly adapts your
screens for you.
A large number of user-defined
fields give you the flexibility to track information critical to your
activities. Simply identify the data you wish to track and create a label
for the field. That's it! Now you can use that information for searching,
reporting, and mail merge.
Located outside the United
States? No problem! Totality not only handles multiple currencies, you
simply select your country, and Totality immediately updates your contact
screens with the appropriate formats.
The BIG 'bang for your buck'
In addition to the fast, flexible and accurate financial calculations,
Totality users tell us that having all of their contact information
organized and available saves so much time that they can handle more claims
per staff person or collector than ever before.
Use the QuickList to
immediately locate any contact
Whether you have hundreds or tens of thousands of contacts in Totality, you
can instantly locate a person and every related claim. Using the QuickList,
quickly jump from one claim to another. Add payments, create ticklers, note
telephone conversations, set up and review payment agreements. You'll soon
wonder how you ever lived without Totality.
Mail Merge increases your
productivity
You'll quickly learn to create demand letters and other documents for either
a single claim or as many claims as you want using Totality's fast and easy
Mail Merge. Just a few mouse clicks and your documents are automatically
produced for you. One person can easily do what would be a challenging and
time-consuming process for your entire team.
Using all your information
Totality's gives you powerful relational access to every person and claim,
now use that information to communicate with your clients and run your
business.
QuickReports makes reporting
fast and easy
Your most frequently used reports are available from the Totality Navigator.
Simply select the report type, choose a date range or special group, and
click on the Print button. It's that easy!
All 23 of these most commonly
used reports are available from the QuickReports Button:
Transactions
Transactions
Payments
Costs
Ticklers
Scheduled Payments
Overdue Payments
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Claims
Claim List
Statement of
Account
Claim Details
Financial
Notes
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Lists
Debtors
Creditors
Clients
Attorneys
Contacts
Users/Collectors
Action Types
Contact Types
Debt Types
Status Types
Tickler Types
Transaction Types
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Report Manager gives you all
the power you need
Occasionally you need a report that just isn't available from the
QuickReport menu. No worries, Totality gives you the Report Manager so that
you can define the information you need. A few intuitive steps and you'll
have exactly what you need.
Examples of some of the
reports you can produce with the Report Manager include:
Single Claim Report
Multi-Claim Report
Claim Lists Report
Mail Merge Report
So, get rid of those spreadsheets and prepare to be dazzled by the new
capabilities you'll have without the hassle.
Reminds you of all your
deadlines
Eliminate those to-do lists
and scraps of paper. Totality's Ticklers make certain you stay on top of
every deadline and reminder:
a debtor promised to send you
a check
a client asked you to call with an update next week
you need to file complaints with the court for a number of claims
and many, many more
Totality's full-featured tickler system allows the user to set a tickler, or
reminder, for any date. Each user has his or her personal Tickler Queue.
When you start Totality in the morning, the Tickler Queue shows you exactly
which Ticklers are Overdue, Due Today, and Due in the Future.
When you need to set a Tickler
for a group of claims, you can select the group, and create the Tickler
once. When you save the Tickler it is automatically applied to every claim
in your group.
Ticklers can be rescheduled on
the fly, marked as complete or deleted. Totality maintains a database of all
ticklers marked complete so they can be accessed and reviewed at any time.
Ticklers can also be created
automatically when you make an entry in Totality's automated Claim History.
Automatically Generates
Documents for You
Totality has taken the work out of mail merging documents when you use
Microsoft Word®. Use your existing Document Templates or create them in
Word. Then, simply select the template you wish to use and the claims or
contacts you wish to mail merge and press the 'Merge' button.
Totality does the rest! It takes the data you've selected, runs Word and
creates the merged documents. Print your documents as you always have and
you're done. It couldn't be easier!
One of the first benefits
you'll realize from Totality is all of the time you save using the automated
Mail Merge features to generate your demand letters, transmittal letters and
other standardized documents. In fact, the overhead savings from Mail Merge
alone will pay for the software in the first few months.
Quickly set up your system and
user preferences
Totality runs equally well on a single machine or on a network.
In a network environment, each
user can have his or her own settings and can be set up to view only the
claims assigned to the individual collector.
In firms and agencies with
multiple attorneys, paralegals or collectors, an operator with
Administrative rights may assign claims to an individual, re-assign claims
and set up new users.
These Administrative features are quick, easy and convenient:
Configure for law firm, agency
or business
Customize for your local currency and country defaults
Customize labels for any field
Set up individual collectors
Assign claims to a specific collector
Re-assign claims, ticklers from one collector to another
Make global changes in interest rates to all claims or a pre-selected group
of claims
Totality has been designed with the user in mind. Making your work day
easier and more productive is our goal. You'll tell us when we succeed!
Totality 4 System Requirements
Totality can be installed and run on a single computer, a peer-to-peer
network or a dedicated server network.
Minimum:
Pentium III processor 450 MHz or equivalent
128MB RAM
800x600 screen resolution
50 MB hard drive space
Windows XP Home, XP Professional, or Vista for single computer installation.
Network edition requires Windows XP Professional or Windows Vista and wired
(not wireless) network
Mail merge requires Microsoft Word 2000 or later or Corel WordPerfect 12.
Recommended:
Pentium 4 processor, 1.4 GHz or equivalent
256MB RAM
1024x768 or higher screen resolution
200 MB hard drive space
Windows XP Professional
High-speed Internet connection and e-mail client program (not web mail).
Maintenance
Totality 1000 - First Computer
$15/month
Totality 2500 - First
Computer
$30/month
Totality 10k+ - First
Computer
$50/month
Each additional computer
(any edition)
$5/month
Totality Maintenance Plan
is required.
We recognize that excellent support is fundamental to a successful system
implementation and long-term customer satisfaction. We offer ongoing, expert
customer and technical support, as well as software upgrades and
enhancements.
Your first 30 days are
FREE!
The Totality Maintenance
Plan helps you get the most out of your software, and gives you peace of
mind that any problem will be quickly taken care of. The Totality
Maintenance Plan includes:
Unlimited technical support
In-version Totality updates
The Totality Maintenance Plan requires credit/debit card validation. After
your initial FREE support period, your credit/debit card will be billed
automatically at the beginning of every month.
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